About the Role
As Accounting & Administration Coordinator, you'll play a key role in supporting Heylist's financial and operational activities. You'll oversee accounts payable and receivable, payroll processing, reconciliations, and financial record keeping while ensuring accuracy and compliance across our accounting processes. You'll also provide administrative support that helps our team operate efficiently as we continue to grow.
Key Responsibilities
- Process and verify supplier and customer invoices.
- Prepare and issue payments, including electronic transfers and direct deposits.
- Manage accounts receivable and accounts payable, following up with customers when required.
- Perform bank and general ledger reconciliations.
- Assist with monthly journal entries and financial reporting.
- Ensure the accuracy and compliance of financial transactions within the accounting system.
- Review employee expense reports and supporting documentation.
- Collaborate with external accountants or the Controller during month-end and year-end closing activities.
- Maintain organized financial records and administrative documentation.
- Prepare supporting documentation for internal and external audits.
- Process payroll and administer employee group benefits.
- Provide general administrative and office support as needed.
- Support additional operational and administrative initiatives in a collaborative, fast-paced startup environment.
Qualifications
- 3+ years of experience in accounting, bookkeeping, finance, or office administration.
- Diploma or degree in Accounting, Finance, Business Administration, or a related field.
- Experience with accounting software, payroll systems, and Microsoft Excel or Google Sheets.
- Strong attention to detail with excellent organizational and time management skills.
- Ability to manage multiple priorities while maintaining accuracy.
- Strong communication skills in both English and French.
- High level of integrity and ability to handle confidential financial information.
- Experience in a startup or small business environment is considered an asset.
About Heylist
Heylist is transforming how brands and creators collaborate. Our platform helps marketers identify the right creators, streamline campaign management, and measure results with confidence. We partner with leading global brands and are building the go-to solution for data-driven creator marketing.
We’re a fast-growing, venture-backed team fueled by curiosity, creativity, and execution. If you thrive in high-velocity environments and want to shape the future of the creator economy, you’ll feel right at home.
Our Core Values
Trust is how people grow ideas, communities, and brands. We believe the future belongs to those who empower human creativity, earn trust, and create opportunities together.
At Heylist, we're reimagining how consumers and marketing collaborate. We're helping brands activate trusted communities, transform customers into creators, and make social marketing an
always-on engine for growth.
Our goal is simple: help every brand grow through the people who trust it most.
One
Be curious. Understand deeply.
Two
Cancel the noise. Simplify complexity.
Three
Be optimistic. Find the opportunity.
Four
Be useful. Help others win.
Five
Pursue excellence. Make good great.
Six
Stay relentless. Deliver results.
Benefits & Well-being
Health & wellness
Group insurance coverage and retirement savings contributions.
Equity & ownership
Stock option plan to grow with the company.
Work tools
Essential work tools covered by the company.
Flexible paid time off
Flexible paid days for illness or family obligations.
Inclusion & diversity
A diverse and inclusive environment where everyone is empowered to contribute.
